Administrative Executive

Job Scope

Accounts Payable and Receivables: issue Purchase Orders, Tax Invoices, quotations, and tally receipts.
Simple Book-keeping: work with accountant on general ledger, balance sheet and income statement; Compile monthly reimbursement claim forms and general filing.
Order fulfilment: prepare delivery order, packing list, packing supplies and shipping labels.
Vendor sourcing: find, shortlist, liaise and recommend suitable vendors depending on the listed requirements.
Stock taking: maintain and replenish consumables like pantry supplies, printer inks and stationeries.
Inventory management: assist engineering team with documentation of core component inventories.
General admin and HR tasks: assist with visa applications, booking of air tickets, schedule meetings etc.

Requirements

Diploma/Degree in business administration, accountancy or other equivalent professional qualifications.
Proficient in Microsoft Office (Excel, Word, Powerpoint).
Ability to work in an entrepreneurial, fast-paced and dynamic environment.
Good written and verbal communication skills in English and Chinese to liaise with subsidiary in Shanghai China.
Meticulous and high attention to detail.
Quick learner and resourceful to find creative solutions.